INFORMATION FOR EXHIBITORS
Exhibit Package
Booth space fee: $65.00/sq. ft. (USD), minimum 10’ x 10’ space.
All exhibiting companies receive:
- Complimentary exhibitor registrations (allotment based on the purchased booth size)
- Back and side pipe-and-drape
One (1) 6’ skirted table, two (2) side chairs, and a waste basket - General maintenance of the aisles and common exhibit hall areas
Standard exhibitor identification sign - Access to online version of the program
- List of attendee opt-ins
- Listing in the Final Program
- Listing on CCJR® website (www.ccjr.com)
- Listing on CCJR® email blasts (to 10,000+ individual email addresses) before and after the course; timing and frequency as deemed appropriate by CCJR® organizers
Exhibit Hall FLOOR PLAN
Important: The exhibit floor diagram is not shown to scale. It is subject to modification without prior notice and at sole discretion of CCJR® organizers. Exhibit space assignment will be based upon receipt of exhibit application, the size of exhibit requested, the condition of contract and full payment.
Exhibit DATES and hours
Booths must be manned at times designated with an asterisk (*). All times are Eastern Standard Time (US).
Wednesday, December 7: 6:00 pm – 7:30 pm* – Residents/Fellows Reception
Thursday, December 8: 6:45 am – 7:45 pm
6:45 am – 7:25 am*
9:30 am – 10:00 am*
12:00 pm – 2:00 pm*
3:30 pm – 4:00 pm*
6:15 pm – 7:45 pm* – Happy Hour in the Exhibit Hall
Friday, December 9: 6:45 am – 6:15 pm
6:45 am – 7:25 am*
9:30 am – 10:00 am*
12:00 pm – 2:00 pm*
3:30 pm – 4:00 pm*
Exhibit space is sold and assigned on a first come, first serve basis.
Exhibits are located in the high traffic Grand Cypress Ballroom to maximize exposure and interaction opportunities. CCJR® organizers have the right to alter the exhibit floor plan at any time. Assignment of exhibit space will be based upon the receipt of exhibit application, the size of exhibit requested, the condition of contract, and full payment.
Please refer to the Exhibitor Rules & Regulations for details and deadlines.
IMPORTANT dates
September 15, 2022
Full refund of paid exhibit fees or adjustment of fees due to space reduction.
October 1, 2022
Advance exhibit application deadline; learning objectives, company logo, company description due.
Exhibit space assignments confirmed
After October 1, 2022
Exhibitor service kit released to confirmed exhibitors.
October 15, 2022
Exhibit space assignments confirmed.
November 8, 2022
Detailed floor plans for island booths due.
exhibit installation
Wednesday, December 7 8:00 am – 5:30 pm
All booths and materials must be set up by 5:30 pm on Wednesday, December 7. The Hip Society, The Knee Society, and Freeman may, without incurring any liability for damage or loss, install or dismantle any property of any exhibitor who has failed to do so by 5:30 pm on December 7 at the sole expense of the exhibitor.
exhibit dismantle
Friday, December 9: 4:00 pm – 8:15 pm
Light dismantle, not requiring Freeman labor (crates, forklifts, etc.) may begin at 4:00 pm on Friday, December 9. Freeman will start delivering crates at 6:15 pm. Exhibit dismantle must be completed by 8:15 pm on Friday, December 9. No exceptions will be made. The Hip Society, The Knee Society, and Freeman may, without incurring any liability for damage or loss, dismantle any property of any exhibitor who has failed to do so by 8:15 pm on Friday, December 9, at the sole expense of the exhibitor.